When this option is not checked, the appointment is added to your calendar when you click Accept or Tentative in the message. In the General section select Automatically add received appointments to calendar. You can import iCalendars that are saved in the. In Export , select Calendar as the type. You export your appointments in the standard. To import them to another calendar program, see the documentation in the other program for help importing the file. Click Export. Select Save to Disk and click OK.
When you receive an email message containing a link to an. Changes to your external calendar are synced to the CalDAV calendar you added.
The calendar is added and meetings on the external calendar are synced to the calendar you added. You can print your calendars in any of the calendar views. You can select a single calendars or multiple calendars to be included in the printed view. You can delete any calendar in your Calendars list, except your default calendar. When you delete a calendar, the meetings created from this calendar are not deleted from the calendars of the invited attendees.
Before you delete a calendar, you should cancel any invitations that you have sent out. You can create single or recurring appointments, meetings and events. While creating an appointment you can see if attendees are free before inviting them, reserve a room and equipment and write a message that is sent with the invite. Right-click on either the mini-calendar or the start time in one of your calendar views. In the Subject text box, add a brief description of the meeting.
The text added here becomes the description in the calendar. In the Location text box enter where the meeting is. If the location is in the company directory, when you start to type, locations that match are listed.
You can also click Suggest a location to see a list of available locations in your company. If this appointment should be added to a calendar other than the default Calendar, select the calendar. In the Mark As drop down select where the appointment is private or public. Define the start and end day and time. If the appointment is recurring, in Repeat , select the how often this appointment should be scheduled.
Optional If you want to add other attendees, schedule a resource, or add notes to the appointment, click More Details. The QuickAdd Appointment dialog box opens. If most of the meetings you schedule are for the same period of time, you can set this in your preferences. When you set the start time, the end time is automatically set based on the setting. If the From field displays above the Subject line, you created more than one persona for your account.
Select the identity to use when creating this appointment. Select All day event to make this appointment all day. In the Attendees text box, type the email addresses, separating addresses by a semicolon ;. To help you find a time when all attendees are available, click Suggest Time. A calendar displays with the availability.
As you enter attendee names, the scheduling tool begins to suggest times that all the attendees are available. If some attendees are not required to be at the meeting, but you want to invite them, select Show Optional and type email address in the field. You can also do this in the Scheduler. Click the icon next to the name and select Optional Attendee. When the invite is sent, their names are listed as optional.
In the Reminder drop-down menu, set an alarm notification to remind invitees of the appointment. In the text box below Scheduler, type an email message that is included in the appointment invitation.
To add attachments, click the paperclip icon on the toolbar. The default is to ask the attendees to reply to your invitation. If you do not want to send the invite out at this time, click Save.
Otherwise click Send. If the time zone is displayed in the appointment page, it reflects the time zone that you are in. You usually do not need to change this. When you schedule meetings with attendees in different time zones, the invitation is sent reflecting the meeting time in their time zone. For example, if you create a meeting with attendees in California and New York, the invitation displays Pacific time for attendees in California and Eastern time three hours later for attendees in New York.
If you always want to reserve rooms that are in a specific location, you can use the Suggested Location tool in the Calendar application to suggest the availability of those rooms when you create an appointment. In the Suggestion Preferences dialog box, Location Preferences section enter the information about the location. You can enter just the name of the location, or you can be more specific.
The column on the right displays locations that meet your requirements. Room locations are displayed if they have been configured in the company directory. Once you set this up for an appointment, this information is saved and available when you make other appointments. When you schedule meetings, you can check to see when attendees are busy or free so you can find a good time for all attendees to meet.
As you add attendees to the Attendees field, a suggestion panel in the Overview pane shows availability in 30 minute time slots for the attendees. Only include my working hours. This is the work week and hours you set in your Calendar preferences. Orange means that not everyone can attend but more than half can, and at least one location is available.
You can hover the cursor over the date to see the names of up to 10 people who are not available. The equipment resource account receives the invite and if it is free, accepts the meeting.
A meeting can be declined if the equipment already has a meeting scheduled for that time. In some cases, the equipment scheduling policy is set up to allow the equipment to accept dates in recurring meetings even if there are conflicts. You receive an email showing which dates conflict. To change the date for an all day event, in the Calendar view select the event and drag it to the new date.
You can create appointment similar to an existing appointment and the existing attendees, location, notes and recurrent pattern can be quickly set up for new dates and times. You can also modify any of the information before sending the invite. Right-click on the appointment to copy and select Create a Copy.
The appointment compose page opens with all the information of the copied meeting added to the appointment page. To create an appointment exactly as the one you copied, but on another date, you only need to change the start and end date. Click Send and a invite is sent to attendees and the appointment is added to your calendar. Within an email message, certain text is interpreted as a date and triggers the ability to right-click to create an appointment.
You can quickly create a meeting request by dragging and dropping a message, conversation to a date on the mini-calendar. When you drag and drop a message or conversation, the information in the message is used to populate many of the fields on the Appointment page. The Add Attendees dialog opens The appointment page opens with many of the fields populated from information in the message.
The attendees are all the email addresses in the To: and Cc: fields of the message, or the most recent message in conversations. The text of the message becomes the text of the invitation. Message attachments are not attached to the appointment request. Click on a name from your Address Book contact list and drag the name to a date on the mini-calendar.
The appointment page opens with the contact name in the Attendees field. Enter the subject, location, time, and other attendees. You can change meeting or appointment information. If you created a recurring meeting, you can change one occurrence or the series of meetings. You can select to send or not send an email to attendees to update the meeting details. If the meeting is recurring, the Open Recurring Item dialog opens.
You can change either a single instance of a recurring meeting or the entire series. In Calendar view, right-click a meeting that you organized and select Re-invite Attendees.
The invitation is immediately re-sent to all attendees. If you created a meeting, you can cancel it. If you created a recurring meeting, you can delete one occurrence or the entire series. An email is sent to attendees to inform them of the cancelled meeting.
Deleting a meeting is permanent; you cannot undo the deletion. In the calendar view, right-click the meeting and select Cancel. A confirmation box appears. The appointment is immediately removed from your calendar.
An email is sent to the attendees, and the appointment is deleted from their calendars. When deleting an instance, click Edit Message to edit the email sent to attendees. Click Send to send the cancellation message. Select either to delete all occurrences of the meeting from your calendar both past dates and future dates or to delete all references from this date and future dates. Click Yes. Click Edit Message to edit the email sent to attendees. You cannot undo a delete. Invitations to meetings are delivered to your Inbox, and if you have the Calendar preferences Automatically add received appointments to calendar enabled, the meeting is also added to your default Calendar and marked New.
Open the message that contains the meeting request in either Inbox or right-click the appointment in the Calendar. Select whether you want to accept or decline the meeting. If you want to propose a new time, the meeting organizer receives an email with the suggested time.
If you do not want to send a notification to the recipient when messages are blocked, you can disable this option. Use options from the MTA page to enable or disable authentication and configure a relay hostname, the maximum message size, enable DNS lookup, protocol checks, and DNS checks.
The MTA that the web server connects to for sending mail. The default port number is The Relay MTA for external delivery is the relay host name. If this attribute is not set, the domain MX setting is checked against zimbraSmtpHostname. MTA Trusted Networks. Configure trusted networks that are allowed to relay mail. If this option is disabled, set a relay host in the Relay MTA for external delivery. If Allow domain administrators to check MX records from Administration Console is checked, domain administrators can check the MX records for their domain.
If Enable Milter Server is checked, the milter enforces the rules that are set up for who can send email to a distribution list. You can enable the X-Originating-IP header to messages checkbox. The X-Originating-IP header information specifies the original sending IP of the email message the server is forwarding.
With POP3, users can retrieve their mail stored on the Zimbra server and download new mail to their computer. One domain is identified during the installation process.
You can add domains after installation. From the Administration Console you can manage the following domain features. A domain can be renamed and all account, distribution list, alias and resource addresses are changed to the new domain name. The CLI utility is used to changing the domain name. See Renaming a Domain. This is commonly used for sharing. See Setting up a Public Service Host. If your MX records point to a spam-relay or any other external non-Zimbra server, enter the name of the server here.
The domain status is active in the normal state. Users can log in and mail is delivered. Changing the status can affect the status for accounts on the domain also. Domain status can be set as follows:. Active is the normal status for domains. Accounts can be created and mail can be delivered. When a domain status is marked as closed,Login for accounts on the domain is disabled and messages are bounced.
When a domain status is marked as locked,users cannot log in to check their email, but email is still delivered to the accounts. When the domain status is markedas maintenance, users cannot log in and their email is queued at the MTA. When the domain status is marked assuspended, users cannot log in, their email is queued at the MTA, and accounts and distribution lists cannot be created, deleted, or modified.
This is the URL that is used when sharing email folders and Briefcase folders, as well as sharing task lists, address books, and calendars.
When users share a Zimbra Collaboration folder, the default is to create the URL with the Zimbra server hostname and the Zimbra service host name. The attributes are generated as follows:. The attributes to be used are:. External directory servers are used for GAL lookups.
When you configure an external GAL, you can configure different search settings and sync settings. Maximum number of search results that can be returned in one GAL search. If this value is undefined here, the system will use the value defined in Global Settings. On subsequent syncs, the account is updated with information about new contacts, modified contacts, and deleted contacts.
A GAL sync account is created for the domain when an internal or external GAL is created, and if you have more than one mailbox server, you can create a GAL sync account for each mailbox server in the domain. The client stores this and then uses it in the next GalSyncRequest. The sync intervals can be in x days, hours, minutes, or seconds. The polling interval is set for each data source. During the sync, the address book is updated with new contact, modified contact and deleted contact information.
You should not modify the address book directly. The CLI associated with this feature is zmgsautil. In the GAL sync account name field, enter the name for this account. Do not use the default name. The default name for the GAL sync account is galsync.
When you configure the GAL mode, you can specify another name. After the GAL sync account is created, you cannot rename the account because syncing the data fails. Do not configure any other fields. Click Finish. In the GAL sync account name field, enter the name for the account. Complete the GAL configuration and click Finish. The new account is displayed in the Accounts Content pane. Authentication is the process of identifying a user or a server to the directory server and granting access to legitimate users based on user name and password information provided when users log in.
The Internal authentication uses the Zimbra directory server for authentication on the domain. When you select Internal, no other configuration is required. External LDAP. The user name and password is theauthentication information supplied in the bind operation to the directory server. External Active Directory. The user name and password is the authentication information supplied to the Active Directory server.
Virtual hosting allows you to host more than one domain name on a server. The general domain configuration does not change. When you create a virtual host, this becomes the default domain for a user login. Zimbra Web Client users can log in without having to specify the domain name as part of their user name. Alphanumeric string to identify the virtual host s for this domain.
The virtual host requires a valid DNS configuration with an A record. To delete a virtual host from the domain, click Remove alongside the host name displayed in this wizard screen. When the Zimbra login screen displays, users enter only their user name and password. The authentication request searches for a domain with that virtual host name. When the virtual host is found, the authentication is completed against that domain. You can limit the number of accounts that can be provisioned on a domain.
The maximum number of accounts that can be provisioned for the domain can be set when the domain is created. You can also edit the domain configuration to add or change the number. In the Administration Console this is set for a domain in the Account Limits page.
If this page is not configured, no limits on the domain are set. When multiple Classes of Service COS are available, you can select which classes of service can be configured and how many accounts on the domain can be assigned to the COS. The number of COS account types used is tracked. The limits for all COSs cannot exceed the number set for the maximum accounts for the domain.
The number of COS assigned to accounts is tracked. When you rename a domain you are actually creating a new domain, moving all accounts to the new domain and deleting the old domain.
All account, alias, distribution list, and resource addresses are changed to the new domain name. The LDAP is updated to reflect the changes. Update external references that you have set up for the old domain name to the new domain name.
Immediately run a full backup of the new domain. When you run this zmprov command, the domain renaming process goes through the following steps:. The status of the old domain is changed to an internal status of shutdown, and mail status of the domain is changed to suspended. Users cannot login, their email is bounced by the MTA, and accounts, calendar resources and distribution lists cannot be created, deleted or modified. Accounts, calendar resources, distribution lists, aliases, and resources are all copied to the new domain.
The status for the new domain is changed to active. The new domain can start accepting email messages. A domain alias allows different domain names to direct to a single domain address. For example, your domain is domain. Sending mail to user example. Disclaimers are set per-domain. When upgrading, an existing global disclaimer is converted to domain specific disclaimers on every domain to preserve behavior with previous releases. Create a new domain e. To test, send an email from the account e.
You can enable the option for emails between individuals in the same domain to not have a disclaimer attached. It is possible to completely remove support for disclaimers by setting the related attribute to FALSE. If you do not want all the deployed Zimlets made available for users on the domain, select from the list the Zimlets that are available for the domain.
This overrides the Zimlet settings in the COS or for an account. A server is a machine that has one or more of the Zimbra service packages installed. In the Administration Console, you can view the current status of all the servers that are configured with Zimbra software, and you can edit or delete existing server records.
You cannot add servers directly to LDAP. The Zimbra Collaboration installation program must be used to add new servers because the installer packages are designed to register the new host at the time of installation. Our contributors diagnose bugs, fix bugs, translate programs, submit patches, point out deficiencies in documentation, answer community questions, submit killer applications, alert us to something that needs tweaking, and write new software.
No matter how you contribute, we welcome new ideas and contributions for the advancement of greater shared knowledge and a better Zimbra Collaboration product. So jump in! Zimbra Collaboration Open Source Edition is available for you to test, evaluate, deploy, customize and improve.
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